Thanks to all who were able to attend and participate in the AGM this week, it was good to talk things over and get your opinions on some issues.
A brief summary of the agenda and some of the points discussed:
Dave O went through the accounts and summarised the expenditure over the last year. Currently we need 14 attendees per night paying full subs to break even, and the club is currently averaging 19.27 per week. As agreed at the last AGM, Dave has been buying new stuff for the club to run the funds down. The current balance is £573.04. The club agreed this could be reduced further though no rush to do so, and there are plans to spend more on terrain and boxes to put it in.
Do we want to actively recruit?
It was agreed there wasn’t a need to do this, as currently we are getting one or two new members a month which is enough to keep the club expanding at a steady rate. Also, if we get too many new members gaming space may become an issue. Jim stated we could get a free advert in Tabletop Gaming Magazine. Jonathan will look into this and draft something for approval.
How should we welcome visitors and new members?
It was agreed that its up to all club members to speak to new people and ask them what game systems they play, etc, particularly if someone is standing on the sidelines looking lost. This is particularly likely at the start of the night before games start when long-term members are usually gathered around in their own group conversations, which can be intimidating for new members to interrupt and introduce themselves. Some still felt that a dedicated meeter/greeter would be helpful, and that it should ideally be one of the committee. Simon put himself forwards for this. Several members agreed to deputise for him on weeks he wasn’t here including Fred, Ethan, Jim, Rich, Dopey and Oakely.
Social Media: is the forum cutting it? Are there alternatives/additions?
A large group of members were in favour of using facebook to replace the forum. Many other members though felt that the forum was still useful, even if it’s primarily just for arranging games. A separate page similar to Kirton Games’ player hub could be created in facebook for this. Some also mentioned the use of Snapchat groups, but this is not ideal as members have to be invited in and not everyone has devices that support it. For similar reasons, it could be worth keeping both the forum and the facebook page as different formats will attract different members and whilst it has a wide reach not everyone wants to engage with facebook.
A show of hands revealed that over half present visit the forum at least once a week, but very few regularly visited the facebook page, or only did so when an update was posted. It was agreed that more could be done with the page so an admin should check the settings to see if it can be made more accessible, whilst Dodge and Oakley are to be added as contributors so we have more people that can add content to the page.
Scenery / Terrain: is it want you want?
Less discussion on this as we wanted to bring the meeting to a close. The club is in the process of purchasing more 40k terrain, the main issue is having time to assemble/paint it. The possibility of having a terrain-making competition was raised, but we have experienced issues with this in the past as members can get a bit upset when their painstakingly crafted terrain piece gets destroyed a couple of weeks later. Dave O also advised that he doesn’t want to spend any more club money on GW terrain, as it has of lot of spiky bits that break off very easily. Once we have updated the clubs 40k terrain, we will be looking into stuff for Age of Sigmar. The possibility of the club getting more gaming mats, specifically for Imperial Assault which is seeing a lot of play again, was brought up. Dave O said he would look into this.
This is a broad summary of everything that was discussed as best I can remember it. If you were there and think I missed anything important, please comment below. Also, if you weren’t able to make it to the AGM and have comments on the above I would love to hear from you.