Good work keeping things ticking over. I like the Extra Training concept. It builds on last year and takes away the negatraits which feels better.
In terms of costs. The free gift (the dice) plus import taxes come to about £80 for 100, lunch is £4.50 per head (need to confirm that), the venue is £50. Then your other costs are prizes, trophies, spot prizes and the raffle prize plus snacks/tea/coffee/bin bags and other sundries for the day.
I'd like to see the raffle continuing as I like the thought that everybody has a chance to win something.
Obviously all of these costs are determined by what you want to spend and what you have available. I usually work on 30 coaches but last year we had more so I added more prizes.
I'll dig out the rules pack from last year and stick it in Dropbox. It should be simple enough to update.
In terms of things to do: update rules pack, update website, swap over PayPal to whoever is managing money, track payments, update and reply on TFF, order prizes/gift, confirm Refuel and sort out menu, collate lunch choices, decide what you want to do about rosters/roster template, decide on the TV and skills pack (already done?).
My Wednesdays are going to be clearing soon so I hope to get down for a few games